NOTICE OF COLLECTION AND USE OF

SOCIAL SECURITY NUMBERS 

Florida law provides that public agencies, including the University of Central Florida (UCF), must notify individuals of the circumstances that would require the collection of social security numbers.  The following are the general scenarios under which UCF will collect and use social security numbers:

• For processing payroll and other human resource functions, including benefits registration and processing, tax reporting, unemployment reporting, workers compensation, and direct deposit;

• For use in processing accounts payable and other purchasing functions, including travel reimbursements;

• For use in the proper identification and background of screening employees, vendors and volunteers;

• For use in administering federal and state programs, including verifying program eligibility;

• For use in processing medical claims and identifying patients;

• For use in student enrollment and included as part of the student’s demographic record, including to coordinate transition from one public educational level in Florida to another;

• For use in scholarships and financial aid, including as required by federal law for financial aid reporting, financial aid transactions, and federal work study.  Note that all loan applications use the SSN.

Please note that this is only a general listing of the collection and use of social security numbers by the University.  To minimize the use of SSNs in campus operations, UCF assigns each employee and student a unique university-generated identification number (PID or EmpID) for use in day-to-day operations.

Social security numbers are confidential and may only be released under such circumstances as set forth in Florida’s Public Records Act or as required by law or a court order.